This past summer, 18F held an agile workshop for the National Technical Information Service (NTIS), part of the U.S. Department of Commerce. An agency with roots going back to World War II, NTIS is facing a future that requires a strategic realignment towards open data and services. This strategic alignment will also require that NTIS operate in a more nimble, proactive fashion when working with partners in the public and private sectors.
Some months ago, 18F started playing with kanban as a way to manage and improve our processes. (It turns out that “DO ALL THE THINGS!” was maybe not the best motto.) Kanban is a methodology that helps you to remove inefficiencies and reduce waste by visualizing workflow. It’s also used to balance capacity and demand by implementing a “pull system” and limiting the amount of work in progress. You don’t have to change anything when you first start to use it, you just put up a board, represent your current work process, put in some work limits, and start tracking what you’re doing and learning from it.